Milton of
Campsie Art Club
CONSTITUTION AND STANDING ORDERS (amended April 2014)
Name
The name of the club is the Milton of Campsie Art Club.
Objects
Powers
Membership
Membership
is open to any person who wishes to become a member, supports the objectives of the
Club and is over 16 years old, provided they pay any membership subscription or
levy that may be due. Associate Membership at a reduced subscription fee,
decided by an Annual General Meeting, is open to any person over 16 years old
who supports the objectives of the Club but does not attend the regular Club
meetings.
Only
those members whose membership payments are up-to-date are eligible to take
part in Club sessions and Club exhibitions. Members who lapse in payment, will be reminded by the
Treasurer. After 3 weeks of non-payment, those members will be notified again.
After a further 3 weeks of non-payment, membership will cease.
Management
Management of the Club is vested
in general meetings of the Club and the management committee appointed to
represent it.
The management committee shall
comprise not fewer than three or more than five members. Committee members
shall stand down after one year, but will be available for immediate
re-election.
General Meetings
The Annual General meeting will
normally be held in January or February each year. No quorum shall be necessary
for this meeting.
The Annual General Meeting shall
elect at least 3 members, including a Convener, Secretary and Treasurer to the
management committee. The management committee shall have the power to fill any
vacancies that occur during its terms of office or to combine the above roles.
Any such an appointment or arrangement must be intimated to all members within
7 days or it will cease to be effective.
A financial report and a notice
convening a general meeting will be circulated to members not later than 6 days
prior to any general meeting.
A Special General Meeting may be
held if required by the management committee or requested by one third of the
current membership.
Motions and Voting
Notices of motions and
nominations should normally be lodged with the secretary not later than 14 days
before the meeting but can at the discretion of those present be submitted at
the meeting.
Any motion submitted and passed
at a general meeting without prior intimation will be circulated to all members
who were not in attendance
All members of the Club are
entitled to vote at the Annual General Meeting. Voting shall be by a show of
hands unless a secret ballot is requested by 50% of the members attending.
The Convener, or member of the
Club acting as such, has a casting vote in the case of an equality of votes.
Finance
The financial year of the Club
will be 1st January to 31st December each year.
Where subscriptions are required,
in terms of a motion passed at a general meeting of members, these shall be
payable not later than the date specified in the motion requiring them. Any
member failing to do so will automatically forfeit membership unless granted an
exemption by the management committee or the membership at a general meeting.
The funds of the Club will be
administered by the Treasurer, in accordance with any directions given by
general meetings or the management committee.
A bank account will be opened in
the name of the Club. Each cheque must be signed by 2 members of the management
committee, or others authorised by a vote at a general meeting.
Constitution
This constitution may not be
rescinded or amended except at an Annual General Meeting or a Special General
Meeting convened for the purpose.
Any motion to amend these rules
must be carried by not less than two-thirds of the total votes cast.
The Convenor shall rule upon any
matter of interpretation of these rules, and upon any matter on which they are
silent. Any such decision may be challenged by 50% of the members attending. In
this event the matter will be resolved by a vote of the members present.
Dissolution
The Club may only be dissolved by
a majority vote at a general meeting called for that purpose.
Any assets remaining in the hands
of the Club together with any relevant documents, vouchers and records, shall
be divided amongst the members or transferred to a local or national group with
similar aims to be used for the promotion of the Arts in the Milton of Campsie
area.